Tadds - The ADministrator's Database System ®

Frequently Asked Questions (FAQ's) and the answers:

Why should I use Tadds?
We already have a district student database system.  How can I justify Tadds?
What are the minimum Tadds hardware/software requirements?

All the examples are at the High School level.  Are other levels supported?
Can I use just a few parts of Tadds and ignore the other parts?
Will Tadds work if Access 97 (or 2000 or XP or 2003) is not installed?
Can I add my own reports and tables to the ones already defined?
Can I enter my school's data into the Demo/Trial flavor's database?

Can I export data from Tadds to other systems?
Can Tadds create Web pages for things like team and bus schedules?

Can I send a Tadds report as a fax without first printing it?
Can I import student data into Tadds from my district's central system?
Does Tadds manage Medical Athletic Holds?
How do I get information regarding the QuickLoad utility?
My school has 4000 students.  Can Tadds handle this?
Does Tadds retain prior year data?
In the site license flavor, can certain people be given only read-access?
We use 6-character non-numeric student ID's.  Can Tadds handle this?
Does Tadds track student ethnic groups?
Does Tadds track activity participation by gender?
How does the equipment tracking work?
Can I define additional activities besides the usual Football/Baseball/...?
Can I define Activity Levels other than Varsity/Junior Varsity/... etc?
Can Tadds create mailing labels?  And if so, for selected groups?
Can Tadds create Telephone Tree "calling lists" by team or grade?
Can Tadds create address lists for teams and coaches?
Does Tadds keep track of prior year awards earned by students?
Does Tadds handle team budgets and expense tracking?

How secure is the medical injury tracking data?
Can I use Tadds for tracking Academic, ExtraCurricular and Other Activities?
We use several criteria for team eligibility.  What about Tadds?
We use Quarters instead of Semesters.  Is this a problem?

What about grading periods not  "lining up" with activity periods?
Is there an easy way to update Tadds with grading period data?
Why is sales tax charged if I get a CD, but not if I download Tadds Demo?
Is Tadds restricted to just California high schools?

Can I override or ignore Tadds team eligibility criteria tests?
We do not have a local net.  Can we use the SiteLicense flavor?
What sort of documentation is included with Tadds?
I'd like to define my own customized tables, reports and forms.  Can I do this?
Does Tadds allow me to reschedule events and their service requests?

Can I use Tadds to track/report student Community Service hours?
Can I send my Bus Requests to my Trans. Dept. via email?
Can Tadds help manage a Work Experience program?

My school uses its own Work Experience Permit forms.  Can I use them?
Does Tadds have "user logon password" capability?
Can Tadds help me track contractees/volunteers re items like being fingerprinted?
What is the "Student Transfer/Withdrawal Checklist" form? 
Will Tadds work if school database is not a SASI database?
Are the data export diskette data files encrypted?
My system has no A: drive.  Can I still export/import data?
Can Tadds help me manange team emblems (block letters, stars, ...)?
How does Tadds calculate GPA(s)?
Can I "batch load" my student data in unattended mode?
Can I "mass-move" students to another team of the same sport?
Can I "batch load" my student data in unattended mode?
I am the Athletic Trainer.  Can I import/export just the injury data?  

I'm an Athletic Trainer.  Can my FrontEnd system connect to Tadds at multiple schools?
T
he CoachClone Feature - What is it?                                               
Facility Use Conficts - Does Tadds tell me about conflicting facility schedules?
Will Tadds work with Access 2007?                           
Will Tadds work with Windows 7?                                                                                     (new)



Q> Why should I install Tadds?
A>   Tadds is a Windows-based software program designed to help high school office staff manage their student athletic and extra-curricular programs.  If you find that the mass of data involved in administering your student athletic and extra-curricular programs is scattered all over the place, out of date or buried in a stack, folder or cabinet somewhere and is slow or hard to accurately get on time and in a format that is usable, then you'll probably agree that having this data in a single tool, in a format which is easily viewed, shared, edited and extracted, along with a number of reports which are designed specifically with the office staff, student advisors and athetic directors in mind would make your job easier.  Tadds is designed to to be that tool.
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Q>  We already have a district student database system.  How can I justify Tadds?
A>  Tadds is not intended to replace your district's student database system.  It is a separate system with different objectives and users.  It supplements the district system by providing additional reports and controls in the Counseling, Athletic Director and Student Program Administrator realms.  Usually the various Tadds reports themselves are enough to justify Tadds, and you can choose to use some areas of Tadds (such as Work Permit Generation/Tracking) and not other areas (such as Contracts generation/tracking or Athletic Team eligibility checking).

The flow of information between the two systems is normally minimal in nature and one-way:  from the district system, and to Tadds.   One school with 2000+ students reported that they can extract the necessary end-of-grade-period GPA/Credits information from its district (SASI) system, load it into Tadds, run the student eligibility checks for the current season's athletic teams and print the resulting  eligibility exception reports in less than 15 minutes elapsed time (on a busy day)!  Typically, this one data extract is all that is needed until the end of the next grading period and constitutes much less load on the district's system than would the equivalent manual looking-up by a secretary of the individual students' grade information for the grading period.  (We won't discuss how long the secretary might take to manually do the gpa/credits lookup for 200 students and then prepare the necessary reports, but we like to think that it is a rare secretary that can match Tadds' 15-minute objective!)

One other point:  A major positive aspect of this "separate-ness" is the result that the data integrity of the district database is not  impacted by the existence of Tadds.  Thus, Tadds can make its (student) data available to users that normally would be unable to reference the district system because of the reluctance of district database personnel to opening their database up to a bunch of (novice) users.
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Q> What are the minimum Tadds hardware/software requirements?
A>  Hardware:
             Pentium 166 Mhz cpu (or equivalent)
             64 mb of memory (absolute minimum - 96mb is much better)
             Color monitor capable of  16-bit color and 1024x768 resolution (or higher).
             (Note:  a 15" display is usable, but 17" units result in less eyestrain.)
             100 mb of disk space
             Mouse, printer, keyboard
             Data export/import/backup device (default is your A: diskette drive)*
        Software:
             Windows 2000, ME,  XP or higher
             Microsoft Access 97 or higher (see note)
             Windows File/Folder Sharing (for site licenses only)
             QBasic (optional, for user-written data conversion programs)

        *  The export/import device does not have to be a 1.44 mb diskette drive.  It can be a LAN
            drive, a ZIP drive, a USB mobile drive, or even just a directory somewhere on your PC.
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Q>  All the examples are at the High School level.  Are other levels supported?
A>  Yes, Tadds will support any set of grade levels in the K to 12 range.  While Tadds was originally designed primarily for the High School level, it works just as well at the middle school or elementary school levels.  During the initialization process you are given an opportunity to define the class levels at your school, so you could, for example, set it at 6-8 or 10-12 or whatever.  (The default is 9-12).
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Q>  Can I use just a few parts of Tadds and ignore the other parts?
A>  Yes.  For example, you could start by just using the work permit preparation part, then later start using the event scheduling part, then later add bus and officials scheduling, then later move on to include team rosters and student eligibility tracking, and later add injury tracking, and finally add things like event worker duty rosters.  Or maybe you just want the team rosters and eligibility tracking and later want to add medical athletic hold tracking..  No problem.  Just don't use the parts you don't need.
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Q> Will Tadds work if Access 97 (or 2000 or XP or 2003) is not installed?
A>  No.  Tadds is an Access application and requires the underlying Access code (which is a component of selected "suites" of Microsoft's Office product).

However, for evaluation purposes a special (runtime.pkg) flavor of Tadds is available that includes a licensed copy of the Microsoft Access/97 Runtime modules.  This flavor can be used to install a (mostly) full-function Tadds demo system on a PC that does not have Access already on it.

Special note re Windows XP:  Tadds has been tested with Windows XP Service Pack 2 to confirm that it is compatible with the Service Pack 2 modifications and is not adversly affected by them.
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Q> Can I add my own reports and tables to the ones already defined?
A>  Yes (in the non-demo versions).  Tadds has special provisions for user tables, queries, macros,
reports and data to help prevent future updates to Tadds from overlaying the user's modifications.
(The demo version only allows the user to view/create/modify tables, queries and macros.)
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Q> Can I enter my school's data into the Demo/Trial flavor's database?
A>  Yes, you can purge the sample data and enter your own data.  In addition, if you do this and then install a SingleUser or SiteLicense flavor, the data you enter into the Demo/Trial flavor can be exported to a floppy disk and then imported into the SU or SL flavor database, thus retaining your data entry efforts.
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Q>  Can I export data from Tadds to other systems?
A>  Yes, several ways:  1)  Tadds has an export feature that dumps the Tadds data tables into individual files on a floppy disk in a zipped/comma-delimited format.  2)  The user can use the Access data export function to dump selected Tadds tables/data directly to user files.  3)  Most Tadds data-edit forms and reports are able to export their displayed data directly into .pdf or Microsoft Word or Microsoft Excel documents.  4)  The user can add user-written Visual Basic modules to Tadds to do special data exports.  5)  Other applications (such as other Access or Excel applications) can directly link to the Tadds tables in the Access database and reference the data directly.  (These last two options are provided for the experienced or adventuresome user!)
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Q>  Does Tadds manage Medical Athletic Holds?
A>  Yes, a medical hold flag can be set for a student.  The flag consists of a date that is interpreted by Tadds as "Hold from participation in athletic activities until this date is reached" and results in:
      1.  The student's entry on team eligibility reports is flagged with the hold-date.
      2.  The student's name (and hold date) appears on the Medical Holds report.
      3.  If the student tries to join an athletic team, the hold is noted on his/her eligibility summary.
      4.  An (optional) automatic email message is sent to the student's athletic coach(es).
      5.  An (optional) automatic message concerning the medical hold is added to the HotFlash panel
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Q> Can Tadds create web pages containing stuff like bus and team schedules?
A>  Yes, Tadds can create preformatted web pages (examples) for several reports, includingTeam Bus Schedules, Team Game Schedules, Facilities Reference Data, and the Coaches Telephone Numbers reports.  Beginning with level 10720, the generated web page files can have headings and footings included or excluded and can be in HTML or RTF or TXT format.  In addition, four "mouse-clicks" are all it takes to format the other reports as a preformatted web page (or pages).
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Q>  Can I send a Tadds report as a fax without first actually printing it?
A>  Yes, if your system has a fax-modem and a fax program (such as WinFax) installed.  Just display the report and then print it after specifying the fax-printer as the output device for the print operation.  In addition, if a particular report is (usually) sent by fax, you can change the report's definition to use the fax-printer as a default device.
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Q> Can I import student data from my district's central system into Tadds?
A>  That depends on whether the central database can create files which contain the desired student data.  In fact, it is highly recommended that this be one of your first items of business, since entering student data manually can take a lot of time and may make the use of Tadds too bothersome.

However, if your central database system can create student-data extraction files, your data entry workload is greatly reduced since Tadds has a "QuickLoad" utility which can process standard delimited-data files, extracting the necessary data and providing defaults for missing fields.
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Q> How do I get information regarding the QuickLoad utility?
A>  The main Tadds menu panel has a button on it marked "Documentation".  This will take you to a second panel which has a number of buttons on it.  One of them is marked "QuickLoad Utility...".
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Q> My school has 3000 students.  Can Tadds handle this?
A>  Tadds has been used with 5500 students, and should work with twice that.  However, note that an internal Access variable for Tadds has been set to provide optimum performance with student bodies of up to 3500 students.  If you have much more than this, you should probably contact Tadds Support.
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Q> Does Tadds retain prior year data?
A>  Yes, selectively.  For example: prior year student awards, team rosters, events, activities and coach assignments are normally kept in the database, but bus trips are not.  Any data can be purged by the user if so desired.  In addition, at the end of a given year, it is recommended that a "file copy" of the then-current Tadds be made for future reference use (as in for 25-year reunions, etc.)
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Q> In the site license flavor, can certain people be given only read-access?
A>  Yes.  In addition, Tadds "Administrator Mode" is protected by a separate password even for the users that have read/write access.
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Q> We use 6-character non-numeric student ID's.  Can Tadds handle this?
A>  No.  Tadds expects student IDs to be integer numbers with a value of 2,147,483,647 or less.
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Q> Does Tadds track student ethnic groups?
A>  Optionally yes, as controlled by the user.  Several reports are provided to help in reviewing team/activity ethnic group composition and percentages.
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Q> Does Tadds track activity participation by gender?
A>  Yes, using the same type of reports as for ethnicity reporting.
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Q> How does the equipment tracking work?
A>  1.  When a student is added to a team roster, equipment is automatically assigned to him/her according to an optional "Team Equipment Template".  (And then when the equipment is actually issued to the student, a Team Equipment panel is used to record the actual issue-date and equipment ID numbers.)
       2.  A quick link from the Team Roster display panel takes you to a panel that allows you to edit the assigned equipment list of just a single student. This panel has data entry aids such as Assign All and Return All buttons. And
       3.  At the end of the season and after the equipment return deadline has passed, a special utility feature can be used to automatically create student debt records for unreturned equipment.
       4.  Team give-aways, dues and transportation fees can also be handled by this process.  See the online help for more information (search for Equipment, tracking) where it discusses equipment being divided into three different "type-classes":  L (for Loan to student), S (for Sell to student,) and G (for Give to student).  The various forms and reports show the equipment status by class as needed.
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Q> Can I define additional activities besides the usual Football/Baseball/...?
A>  Yes.  For example, you could define an Extra-Curricular activity consisting of Coed Marbles, complete with JV and Varsity levels, and Tadds would allow you to set up team rosters, event schedules, bus trips and so on, complete with scheduling of nurses, facilities, security guards, P/A equipment, administrators, officials, custodians, and a customized duty roster (with slots for Marble-Weighers and Ring-Makers) for both staff and parents.
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Q>  Can I define Activity Levels other than Varsity/Junior Varsity/... etc?
A>  Yes, Tadds supports up to nine different Activity Levels.  Note, however, that Varsity and Junior Varsity are required levels and can not be removed from Tadds.
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Q> Can Tadds create mailing labels?  And if so, for selected groups?
A>  Yes, to both questions.  Tadds allows a wide variety of selection criteria in the creation of both labels and (customized) form letters.  However, note that since most of the letters produced by Tadds are formatted for use with windowed-envelopes, your label expenses should be minimized.
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Q> Can Tadds create Telephone Tree "calling lists" by team or grade?
A>  Yes, by team, activity, grade, coach, gender, combinations of these, and more.
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Q> Can Tadds create address lists for teams and coaches?
A>  Yes, similar to the criteria used in creating telephone tree lists.
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Q> Does Tadds keep track of prior year awards earned by students?
A>  Yes, but until you've used Tadds for a year or two to build up some prior-year data, the reports will be rather thin.
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Q> Does Tadds handle team budgets and expense tracking?
A>  Yes, by providing for tracking of team income and expenses.  An Income/Expense Recap Report shows the detail of the team income/expenses, along with a balance.  Tracking can be done at a Fund/SubFund level, and provision is made for expenses paid from "Unallocated Kitty"s by the AD or ASB Advisor.  (The names of the Funds and SubFunds are defined by the user.)
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Q>  How secure is the medical injury tracking data?
A>  For SingleUser, Demo and HomeClone systems, the data is contained in the Tadds database and (if present) is available for the user to see/modify.  This is reasonable since these databases are not shared with other users.  However, SiteLicense systems are shared between several users, some of whom may not be authorized to see the medical data.  To preserve the security of the injury data in a SiteLicense environment, Tadds uses a separate database for injury data:
       1.  The database is internally encrypted so it can not be read by other programs or the human eyeball.  Thus, mere possession of the database does not expose the injury data to unauthorized users.  (The encryption key is assigned by Access and is not generally available to anyone.)
       2.  The database is also password protected, so people that do not have the password can not link to tables in the database.  (The password can be modified by you to be unique to your site, and does not really even need to be known by the authorized medical Tadds users.)
       3.  The password is used at the FrontEnd (medical) systems to link to the injury database tables.  Important point:  This authorizes the Tadds FrontEnd system to see the data, so anyone using that FrontEnd system will have access to the data.  So, a good way to think of this is that you've "just authorized the system in the nurse's office to see the injury data...".
       4.  Tadds export and clone diskettes will include the medical data if done at a system that has been authorized as outlined above.  This allows the data to be backed up to diskettes or even loaded on a Tadds homeclone system.
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Q> Can I use Tadds for tracking Academic, ExtraCurricular and Other Activities?
A>  Yes, Tadds comes preloaded with definitions for Athletic, Academic, ExtraCurricular and Other activity types.  A given Tadds system can be used for any combination of these four activity types, and runtime filters can be set by each user to work with either all activity-types or to restrict the displayed views (and reports) to just the user's activity-type of interest.
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Q> We use several criteria for team eligibility.  What about Tadds?
A>  Tadds allows for a wide variety of eligibility criteria (selective by activity).  For example, a given team may use a combination of the following criteria:  GPA, cumulative credits towards graduation, number of semesters in (high) school, age (min or max), number of F's in last grading period, number of units/credits earned in last semester, number of units/credits attempted this semester, presence of parent consent form, date of physician's certificate, insurance information presence, student debts, a citizenship (naughty) flag, and on-probation status.  Other teams may use a different combination of the eligibility test criteria, and may even have different criteria for a given test, such as a gpa of 2.5 for Band and 2.0 for Football.  A user-exit is provided in the Tadds eligibility-checking code to call a user-written module to handle eligibility criteria which may be unique to a given school.
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Q> We use Quarters instead of Semesters.  Is this a problem?
A>  No, Tadds supports school years broken into "activity periods" of quarters, semesters, trimesters, months, periods, and the like.  In addition, 3-year and year-round schools are supported.  (There is a limit of 48 activity periods per highschool "career", though.)
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Q> What about grading periods not  "lining up" with activity periods?
A>  This is not a problem for Tadds, since it only needs to know the results of the most-recent grading period.  Grading Period "ends" can occur before or during a Tadds Activity Period (semester, quarter, or whatever) and need not be aligned with (or same length of) the Activity Periods.
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Q> Is there an easy way to update Tadds with grading period data?
A>  Yes, the QuickLoad utility was created for just that purpose, assuming that you can get the new data in a standard ascii-delimited data file.  Also note that you can use the QuickLoad utility to update selected Tadds data such as student addresses and telephone numbers without affecting other Tadds data such as manually-entered insurance company names and policy numbers.
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Q> Why is sales tax charged if I get a CD, but not if I download Tadds?
A>  California tax laws currently require that we charge 8.25% sales and use tax on all deliveries of a "physical manifestation" of Tadds (for example: on a CD or User's Guide) to addresses within California.  However, no sales and use taxes applies to downloaded Tadds Demo versions for two reasons:  1).  The price of the Demo is zero, and 2). By downloading it, no tangible "physical manifestation" is being delivered.  Effective with level 20129 we always send a User's Guide to licensed customers, even if they downloaded the setup file from our web page.
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Q> Is Tadds restricted to just California high schools?
A>  No.  While it was written and tested for California schools, the various reports and forms are "tokenized" and should support the requirements of schools in other states.  There is one sample "user" report which is provided to illustrate how users can create their own customized reports such as those required by various State Sport Federations in documenting the eligibility of team members.  This report uses California as a base, but is intended to be modified by the users as needed.
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Q> Can I override or ignore Tadds team eligibility criteria tests?
A>  The answer to this question has several parts:

  1. Each major activity type (Athletic, Academic, Extra-Curricular) has default eligibility criteria defined by the user.  Thus, in this regard, the user determines what the default eligibility criteria is for each major activity type.
  2. Then, each specific activity (such as Boys JV Track) has specific eligibility criteria defined by the user, starting with the default criteria established in 1, above.  Thus, in this regard, the user determines what the "normal" eligibility criteria is for that team.
  3. Then, when an attempt is made to add a student to a team roster, the various criteria are checked and (if necessary) warning messages are issued to the user.  These messages can be ignored by the user and the student can be added to the team even though normally he or she would be ineligible.
  4. The various reports will reflect the ineligible status, but the student is on the team and will be shown as such.
  5. There is also a "force-add-to-roster" option which even ignores team gender requirements if necessary
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Q> We do not have a local net.  Can we use the SiteLicense flavor?
A>  Not really.  The SL flavor assumes the availability of file/folder sharing over an existing local net.  If you need more than what the SingleUser flavor provides, contact Tadds sales and ask about a discount for multiple copies of the SU flavor.
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Q> What sort of documentation is included with Tadds?
A>  Tadds has extensive online help documention describing the key forms, reports and processes, with most data fields or action buttons having a "hint-tip" text which is displayed at the bottom of the screen when the field or button is is selected.  In addition, a Users' Guide booklet is provided to licensed users.  For new users just starting out, there is the Demo system and a related Tutorial file which introduces the user to the various Tadds functions, forms and reports.  In addition, there are a couple of locally-printable Reference Cards that provide tips on how to accomplish the more common tasks such as creating an event schedule or printing a student work permit or letter.  Finally, a checklist is provided to help the user collect the data necessary for initializing the Tadds database with non-demo user data.
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Q> I'd like to define my own customized tables, reports and forms.  Can I do this?
A>  Yes, provided that you are not using the special Tadds Demo system which uses the Access 97 Runtime module.  Assuming you are familiar with coding Visual Basic and/or Access programs, you can define your own tables, queries, forms, macros and usercode modules.  Key Tadds menu forms have buttons labeled "User Extensions..." that call special menu forms and reports supplied by Tadds but which "belong to you" and can be modified by you as per your requirements.  Special code in the Tadds installation function is provided to migrate these special forms from an existing Tadds system to new versions of Tadds during the installation process.  (It is up to you to migrate other user-defined objects which are not supplied by Tadds.)  Finally, a user-exit macro is provided to allow the user to control the export/import of data in user-defined tables.
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Q> Does Tadds allow me to reschedule events and their service requests?
A>  Yes, events can be cancelled and optionally rescheduled to a subsequent date and time.  If the cancelled (old) event has outstanding service requests (officials, custodians, security, medical, ...) an option is provided to automatically generate corresponding service requests for the new event.  A special "switch form" is provided to make it easy to view (and modify) the old/new events and service requests.  In addition, a special "to-do list" can be displayed that shows the cancelled event's service requests, their providers, and the phone/fax numbers of the providers.  This facilitates contacting the service providers in the case of last-minute cancellations.
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Q>  Can I use Tadds to track/report student Community Service hours?
A>  Yes, Tadds supports tracking (who/when/where/remarks/hours) of student community service work.  You have the option of tracking just at a single summary total for each student or at a detailed record-per-service-stint for each student. This later option includes student detail reports showing individual work sessions for a student.  Both options offer summary (rollup) reports showing total hours for each student.  The summary report can be run for a given class(such as Seniors) or for all classes.
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Q>  Can I send my Bus Requests to my Trans. Dept. via email?
A> Yes, starting with level 20129 you can auto-submit your bus requests to your transportation department by email (if they can accept them that way).  The email will have an attachment file which consists of either 1). a single summary sheet containing multiple requests, or 2). multiple pages, in a one-request-per-page form.  In addition, a special user-defined form is included for you to modify if your transportation department requires the bus request to be in a special format.

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Q>  Can Tadds help manage a Work Experience program?
A>  Yes, Tadds includes a sub-application dealing with the management of a Student Work
Experience program. It includes Work Permit generation/tracking/reporting, Probation/Revocation letters to parents/employers, various reports sorted several different ways, and the ability to print preformatted Student Work Evaluation Sheets for use in recording feedback from the employers.
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Q>  My school uses its own Work Experience Permit forms.  Can I use them?
A>  Yes, since the forms and reports currently defined in Tadds are defined as "user owned" objects.  All you will need to do is to modify the form/report definitions as described in the online help.

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Q>  Does Tadds have "user logon password" capabilities?
A>  Yes, in a Site License environment, users can choose to assign themselves a logon password that must be supplied before their FE application will run.  This is useful when the FE system may be left unattended and unauthorized people may have access to the system.

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Q>  Can Tadds help me track contractee/volunteer status re items like being fingerprinted?
A>  Yes, Tadds allows you to record/track/report exceptions of the following contractee/volunteer "minimum requirements" items:  Fingerprinted, Background checked, current CPR and First Aid certificates, and current TB test.


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Q>  What is the "Student Transfer/Withdrawal Checklist" form?
A>  It is a preformatted checklist that shows the student's current class schedule, as well as other pertinent info such as date enrolled/withdrawn in/from school, reason for withdrawal/transfer and destination school, date of birth and signature sign-off areas for teachers and various staff such as Athletic director (for team equipment), ASB (for fines, amounts owed), Library (for outstanding books and/or fines) and Administration.  It is produced on a per-student basis on demand and is intended to ensure a consistency of process in handling student withdrawals and transfer-outs.

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Q> Will Tadds work if school database is not a SASI database?
A>Yes, and in fact Tadds will even work if your school has no student database at all.  However, having a school database to extract student data (such as home addressess, telephone numbers and parent information) from will greatly simplify the task of priming Tadds with student data.  Any database that can create data extract files of student data in a standard format can be used, and the Tadds SASI-related functions can be used as examples in converting to your particular database system's format.

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Q> Are the data export diskette data files encrypted?
A> Yes, beginning with level 30924 the file1.zip that contains the student data is encrypted.  The encryption key can be modified by your Tadds Administrator.

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Q> My system has no A: drive.  Can I still export/import data?
A> Yes, beginning with level 30924 you can direct the data import/export process to use drives
and paths other than the A:\ drive.

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Q> Can Tadds help me manange team emblems (block letters, stars, ...)?
A> Yes.  Based on a set of user defined emblems and emblem eligibility rules, Tadds can do the
following for each student currently on an athletic team:
      1.  Calculate the student's total career "team participation history"..
      2.  Report the above participation (via a "recap" report).
      3.  Calculate a total history of emblems the student has qualified for.
      4.  Report what emblems have actually been issued to the student in the past.
      5.  Report what (new) emblems the student has earned but not yet received.
      6.  Allow you to record in Tadds which emblems have actually been issued to the student.

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Q> How does Tadds calculate GPA(s)?
A>Tadds does not calculate Student GPA(s).  Instead, it uses the GPA data values that you
extract from your school's main student information database (such as SASI).  There are three
data cells provided in Tadds for GPA values, and Tadds defaults to the following usages of them:
     GPA   - Student's most-recent GPA (can be a mid-term GPA or a full-term GPA)
     GPA1 - Student's previous term (semester/trimester/...) GPA.
     GPA2 - Student's cumulative (high school career) GPA

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Q> Can I "batch load" my student data in unattended mode?
A> Yes, beginning with level 50126 you can schedule Tadds do "batch" loads of student data that has been extracted from your district's main student data base.

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Q> Can I "mass-shift" students between teams of the same sport?
A> Yes, beginning with level 50307 you can display a team's entire roster, select the students you want transferred, and then then with a single click transfer the students to another team of the same sport or activity.  (Function can also be used to do mass-cuts of students from teams.)  In addition, if you are using Tadds to manage your team equipment enventories, the students' inventory records will be adjusted to reflect the new team assignments.
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Q> Can I export Tadds' event data to .vcs files for loading into my PDA?
A> Yes, beginning with level 50126 Tadds has a BETA version of code to do this and it has been tested with the Palm IIIxe PDA. 

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Q> I am the Athletic Trainer.  Can I Import/Export just the injury data?  I would like to be able to take a copy of the database home with me so I can work on the data over a weekend, and then be able to import just the (modified) injury data when I return to school the following week.

A>  Yes, beginning with level 50820 FrontEnd users can direct the Import utility function to import only the injury data and to leave all the other data in the database alone.  This is accomplished by the user setting the related Personal Preferences option at the FrontEnd system being used for the import.

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Q>I'm an Athletic Trainer.  Can my FrontEnd system connect to Tadds at multiple schools?
A>Yes, beginning with level 50928 a Tadds FrontEnd system can connect to multiple Tadds BackEnd
databases (one at a time, and provided that all the databases involved are accessible via the LAN).


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Q>The CoachClone Feature - What is it?

A>A special reduced-function version of Tadds for Team Coaches in a SingleUser or Site License environment. 

Allows Team Coaches (that would otherwise have no access to Tadds) to each install a special limited-data, limited-function version of Tadds so that the coaches can maintain team-related data such as team equipment assignments, jersey number assignments, awards and team positions.  These are licensed copies of Tadds and require the entry of a special Setup Activation key provided by the CoachClone feature. 

Note:  A CoachClone install does not count when calculating the number of SingleUser or SiteLicense users, and Tadds does not limit (or count) the number of CoachClone installs, and the authorized period-of-use is controlled by the (parent) SingleUser or SiteLicense license.



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Q> Does Tadds tell me about facility schedule conflicts?
A>Yes, beginning with level 80815 Tadds allows you to flag selected facilities as "Managed-by-
Tadds" and will issue a warning message if you try to schedule a conflicting use of those facilities.  If
the warning is ignored, Tadds can optionally send automatic conflict notification e-mails to the
affected people.

Note:  The facility scheduling process also supports specification of "facility-reserved" time before
and after a function to provide for facility prep and cleanup time.  This extra time is also included in
the use-conflict detection calculations


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Q>Will Tadds work with Access 2007?
A>Yes, but the Tadds custom toolbars have been moved to the Add-Ins group in the Access 2007
"Ribbon" that appears at the top of Access 2007 applications.


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Q>Will Tadds work with Windows 7?
A>Yes.  Tadds (as of level 90916) has been verified to run in a Windows 7 / Access 2007 environment


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